You are currently viewing 9 Best Meeting Management Software for Large Companies

9 Best Meeting Management Software for Large Companies

Spread the love

Best Meeting Management Software;

Let’s face it: meetings take up around half of the typical manager’s time.

If you’re not in top management, you’ll have to spend a lot of time in meetings as well.

According to an Atlassian study, the average employee sits through 62 meetings each month and wastes up to 31 hours of their time.

Meetings have shifted to the virtual world as more people work from home.

Consequently, a slew of meeting management software products have sprouted to suit the need.

Your organization may save time and money by ensuring that staff make the most of meetings by using effective meeting management software.

It doesn’t matter if you’re holding an internal meeting or a cross-functional gathering; the correct meeting management tools will be useful.

However, the main issue is: how do you choose the proper one?

Today, I’ve compiled a list of the 15 Best Meeting Management Software of 2022 solutions to assist you find the answer to that issue.

I’m certain you’ll be in a position to make an informed decision after you’ve read through this list.

Which Meeting Management Software Is Best for Your Organization?

Below you’ll find my top picks for the best meeting management software currently available.


Best for Managing Video Meetings


Best for Feature-Rich Meeting Management


Best For Larger Enterprises


Best For Globally Distributed Teams


Best For Free Meeting Management


Best For Best open source meeting management software Enterprises


Best for Cloud-based Meeting Management


Best for Big and Small Enterprises


Best For Best open source meeting management software Enterprises

Zoom: Best for Managing Video Meetings

zoom-Best Meeting Management Software

Businesses choose Zoom as an all-in-one video conferencing solution.

It has a variety of tools that may help you achieve the results you want quickly and easily.

It’s easy with Zoom to keep track of your online meetings, sync them with your Google calendar, and plan meetings from anywhere on the globe!

You may also use it to record meetings and produce searchable transcripts, making it simple to find the information you need later.(Meeting Management Software)

Additional features that Zoom offers include screen sharing and annotation, in addition to video conferencing.

Editing and collaborating on shared documents is made easier with this feature.

Groups may also be created privately or publicly, depending on your needs.


Zoom doesn’t hold back when it comes to features.

create online surveys, manage team members, and hold webinars, among other things.

Third-party programs such as Slack may also be integrated.

Let’s quickly go over the features that Zoom has to offer:

  • HD audio and video calls
  • Up to 1000 people can attend the meeting.
  • There are both public and private group and team chats.
  • Sharing a screen and writing on it together
  • Meeting minutes and transcripts that are made automatically
  • Custom settings for the background
  • Integration with calendar tools from outside the company
  • Powerful encryption from end to end and security based on roles
  • There are apps for both Android and iOS phones.
  • The ability to share files
  • Integrations with a wide range of other apps


Zoom’s pricing plans are easy to understand and are broken up into four tiers. Each higher-tier plan comes with a different set of features, so you can choose the one that best fits the needs of your business.

zoom pricing

Here’s a quick summary of how Zoom’s plans work:

  • free plan that costs nothing per year.
  • The Pro Plan costs $149.90 per year per license.
  • A business plan for $199.90 per year per license.
  • Enterprise Plan licenses cost $240 per year.

In addition to the above base plans, you can also choose to add cloud storage, audio conferencing, or large meetings.

If you’re not sure that Zoom is the best video conferencing software for you, check out my post about alternatives to Zoom.

Lucid Meetings : Best for Feature-Rich Meeting Management

lucid meeitng-Best Meeting Management Software
lucid meeting homepage

It is a tool that has all of the most important features for managing online meetings.

This tool can be used by both small and large businesses. It can be used to set up meeting agendas and take meeting notes.

The tool is easy to use because it comes with clear instructions on how to set up audio and video conferencing.

You can use the tool to give out tasks and follow-ups, keep meetings on track, and keep conversations from running into each other by using speaker queues.

One of the biggest benefits of using Lucid Meetings is that it lets you set the agenda down to the smallest details.

(Meeting Management Software)


One of Lucid Meetings’ strongest selling points is the availability of customizable, pre-made meeting agenda templates. However, the UI is quite simple to use, which is a huge plus.

For effective meeting management, Lucid Meeting provides the following features:

  • Take notes and share them with others in real time
  • The capacity to save meeting recordings in a variety of forms
  • The ability to look up minutes from past gatherings
  • Programs for holding meetings and drafting agendas
  • Incorporated meeting timings and screen sharing software
  • Included tools for recording calls and transcribing audio
  • Resources for both before and after a meeting
  • Agenda setting and participant assignments
  • The administration of invitations, minutes, and votes
  • Computerized recording of meetings
  • Recaps of Discussions After Events
  • Features for online meetings and record keeping
  • Simple screen sharing


The pricing plans for Lucid Meetings are split into three tiers based on the size of the organization that needs to be served. All prices can be paid monthly or annually, depending on how many hosts you need it for.

Here’s a quick breakdown of the Lucid Meetings pricing plans:

  • Teams plan to pay $12.50 per host per month.
  • Business Plan for $249 a month.
  •  enterprise plan at custom rates.

You can set up a private call with the customer service team if you want to ask more questions.

Cisco WebEx-Best For Larger Enterprises

webex-Meeting Management Software
webex home

When it comes to businesses of a larger size, Cisco WebEx is your best bet.

The goal of WebEx, a meeting management software solution, is to allow organizations of a larger size to run more efficient meetings.

Your company may have as many high-quality video meetings as you want with this tool.

WebEx is superior to other meeting management options since it eliminates the risk of technical difficulties with the video, audio, and connection.

Even though it has a bulky appearance and user interface, it performs like a lightweight solution for managing meetings.

WebEx makes it simple to organize and hold meetings, even in a hectic setting. You may use it to schedule meetings and keep track of attendees’ contact details.


WebEx provides two meeting scheduling options—the Quick Scheduler and the Advanced Scheduler—to better accommodate your needs. 

Meetings may be quickly arranged using the Quick Scheduler, while more in-depth preparation can be done with the Advanced Scheduler. (Meeting Management Software)

If you’re still not convinced that WebEx is for you, check out this list of its other useful features.

  • Confidential Meeting Spaces
  • Audio and video recording capabilities
  • Transmission of Playback and Screen Content
  • Use many communication methods to invite people to a meeting: email, text, and phone
  • Quick and simple document sharing
  • The flexibility to switch between devices mid-meeting
  • Compatibility with popular project management software
  • A user interface that is both straightforward and comprehensive.
  • Adaptable methods of working together
  • Collaborative viewing throughout the world
  • Desktop interfaces with programs like Microsoft Outlook Support for several operating systems
  • Scalable to accommodate organizations of varying sizes


webex pricing
webex pricing

WebEx has four different price points available to cater to businesses of varying sizes. All plans provide monthly and yearly payment options, but if you want to save 10% a year, I suggest going with the annual payment cycle.

Below follows a summary of WebEx’s many price tiers:

  • Free Plan at $0/host/month
  • The $13.50/host/month Basic Plan
  • Business Pricing: $26.95/mo. per host.
  • enterprise plan at custom rates.

Microsoft Teams-Best For Globally Distributed Teams

microsoft teams-Meeting Management Software
Microsoft team homepage

For international group collaboration, Microsoft Teams is the best platform.

Even though it has only been available for a short period of time, Microsoft Teams has already established itself as a leading meeting management tool.

There’s no hesitation in making use of this resource because it’s free of charge.

Using teams has the benefit of getting and keeping everyone on the same page.

You should be able to fit everyone on your team and then some in a meeting that supports up to 10,000 people on the corporate level.

Meetings may be held in shared workspaces, and the application also supports video and audio conferencing as well as the creation of webinars.

In addition, you may utilize tools like taking notes, sharing your screen, and sending files as attachments.


Microsoft Teams delivers a broad variety of audio and video conferencing technologies that aid in the smooth running of team meetings.

 It ensures everyone in the room is on the same page by letting everyone in the meeting contribute to the decision-making process.

Look over Microsoft Teams’ features if you’re considering signing up for an account.

  • Superior audio and video quality
  • During meetings, participants may share screens and take notes.
  • Group chat for efficient coordination
  • Share files and get comments via phone-based audio conferences
  • Separate conference rooms for holding short, focused sessions
  • Web conferencing software that allows for a high number of simultaneous users
  • Compatible with a wide variety of add-ons and programs
  • Appropriate for both intimate gatherings and massive conventions
  • Possibility to save and search an infinite number of messages
  • A Almost Unlimited Amount of Space in the Cloud
  • Constructed to be quick and easy to use


pricing-Best Meeting Management Software
team pricing

Microsoft Teams is a free, introductory version that may be used for simple tasks. 

Microsoft Teams is included in the free Microsoft 365 plan, although more advanced features and support for bigger teams are available in the paid Microsoft 365 plans.

The Microsoft Teams price structures are easily explained here.

  • The Free Plan for Microsoft Teams (with no commitment)
  • 5$ per user per month for Microsoft 365 Business (annual commitment)
  • Standard Plan for Microsoft 365 for Businesses
  •  $12.50/month per user (annual commitment)

There is a free trial period of one month included with both of the paid options.

Skype-Best For Free Meeting Management

skype-Best Meeting Management Software
skype home

Skype Is The Best Tool Available For Managing Conference Calls Without Costing Anything.

Microsoft also offers a tool for managing team meetings called Skype.

Skype is still the most popular and cost-effective option for businesses with a globally disparate workforce to use for remote communication and meeting management.

The whiteboard function is an important part of this program since it allows for the efficient visualization of ideas. (Meeting Management Software)

Screen sharing, faster process creation, and guaranteed real-time collaboration help eradicate data silos.

Skype also has a presentation mode with in-built highlighting and annotation tools. (Meeting Management Software)

As a result, you can create an impression with your presentation and keep everyone on the same page.


Skype’s broadcast capability allows it to host several people at once, much like Microsoft Teams. 

It also allows for real-time feedback and quick chat.

Here’s a rundown of some of Skype’s most useful functions:

  • Help your team work together more effectively by sharing screens.
  • In-conversation whiteboard editing in real-time
  • In order to enhance the visualization, you may now use auto-cropping and face tracking.
  • Access to PowerPoint presentations and the ability to annotate them
  • Quickly invite people to meetings using custom URLs.
  • Connecting people instantly and letting them give and receive criticism.
  • Multiple participant video conferencing
  • Questions and Answers, Surveys, and Polls
  • Combination with Office 365’s software
  • Automatically record meetings.
  • compatibility with a wide range of electronic gadgets.
  • The App for Android and iOS



Skype is a free video calling app that works on computers, smartphones, and tablets.

Boardable-Best open source meeting management software

Best Meeting Management Software-bordable
bordable home

Boardable is a low-cost board meeting platform and work management tool for mission-driven businesses.

This is a tool designed to help you run more efficient meetings and get more out of them.

Whether you prefer in-person or online meetings, Boardable provides a streamlined platform for organizing both. All pertinent agendas may be distributed as well.

Boardable’s ability to aid in the conduct of productive meetings and the streamlining of associated processes sets it apart from competing meeting management systems.

That’s a handy tool for facilitating coordination among the team.


Boardable is a basic yet feature-rich application that is easy to use. Setting it up and getting started is a breeze, and it won’t break the bank either. The program also includes access to a helpful, round-the-clock customer care crew.

Examine the following list for a summary of Boardable’s capabilities:

  • Dedicated to making plans
  • Automatic schedules for meetings
  • Boardable Spotlight is the feature on working together
  • Document Center makes it easy and smooth to manage documents
  • Faster e-signatures for legalizing documents
  • Task manager to make people more responsible and get more done
  • Advanced ways of reporting
  • Keeping track of goals and measuring
  • Online voting and polling


borgable pricing

Boardable’s pricing is clear, which makes it easy to choose the plan you want. Plans have four different levels based on how many users you need to include. You can be billed once a month or once a year, but if you pay once a year, you get a 10% discount.

Here’s a quick rundown of the pricing plans for Boardable:

  • Starting at $79 per month for the Grassroots Plan,
  • It starts at $149/month for the Essentials Plan, 
  • $249/month for the Professional Plan
  • custom rates for the Enterprise Plan.

Fuze-Best for Cloud-based Meeting Management

fuze -homepage
fuze homepage

Fuze Is The Best Online Service For Organizing Conferences.

You may use Fuze, a meeting management software, in any kind of company and with any quantity of staff.

In the corporate world, audio, video, and chat may all benefit from this quick, light, and easy-to-use meeting management software solution.

Fuze may also be used for content distribution, screen sharing, and webinars.

This tool offers a high degree of flexibility in terms of configuration; you can easily tailor it to your own requirements.

The makers of Fuze place a premium on diligence, which is another key feature.

You’ll feel right at home in the minimalist space with its neutral color scheme. Enterprise-grade security is included at the same time. (Meeting Management Software)


Fuze’s cloud-based architecture means it can be accessed from any web-enabled device, anywhere in the world. 

As a result, your staff will have more options for coordinating their efforts across departments and teams.

What sets Fuze apart is a list of characteristics like:

  • Adaptable to any and all business types and sizes
  • Better than average safety measures
  • A streamlined design that’s easy to navigate and compatible with a wide range of gadgets.
  • compatible with the vast majority of browsers.
  • Audio and video in high definition
  • No size restrictions on shared files.
  • Mobile and PC versions are readily available.


fuze pricing
fuze pricing

Fuze offers a variety of programs, and you may mix and match them to create the optimal package for your company. 

In addition to the standard features, you can also upgrade your team meetings with a variety of optional extras.

Check out Fuze’s pricing options and choose the one that best suits your needs:

  • Fuze Conference Calls for $15/month/user
  • With Fuze Calling, you can make international calls for only $25 per user, each month.
  • Fuze Pro, $3.50 per month per user.
  • It costs $45 per user each month.
  • Fuze Unlimited Worldwide for $65.00/month/user

Infinity: Best for Big and Small Enterprises

infinity -Best Meeting Management Software
infinity meeting home page

Even though, at its core, Infinity is a tool for managing work, it is reasonable to say that it can easily be used as the meeting management software of your choice, and it can help you organize, conduct, and manage all of the meetings that your organization has to run.

Additionally, it can assist you in managing all of the work that goes into managing those meetings.

With the support of Infinity, you can basically construct your own system for organizing meetings, which will also help you navigate around your calendar without encountering any complications.

Because of this, you will be able to save both time and money.

There are a total of six unique perspectives for your consideration.

The Calendar view and the Columns view are perhaps the two choices that are the most self-explanatory. 

These views provide you a good overview of all of your future and previous appointments, respectively.

In addition, creating new items, moving existing ones about with the help of a drag-and-drop feature, removing existing ones, and adding new attributes to existing ones just requires a few clicks of the mouse.

You are given the ability to offer fuller descriptions of your gatherings thanks to each of these features.

Include the start and end dates, the times of your meetings, links to important tasks, checklists, and discussion notes, as well as a great deal of other information, so that you can be certain that everything is properly organized.

When you utilize the Members attribute, which provides you with the flexibility to assign such obligations to specific members of your team, you will have the ability to keep track of everyone’s attendance at meetings and duties.

One of the many benefits of using this program to manage meetings is that it allows users to save all of the necessary files in one area, which is another one of its many advantages.

This contains critical documents, images, and links to online meetings, amongst other things.

This reduces the need for you to browse through a number of different tools in order to get the information that you desire.(Meeting Management Software)

In addition, you may simplify the management of meetings by using Infinity’s tabs and the many customization options that are available.

You have the ability to filter out upcoming meetings in the first tab, scheduled meetings in the second tab, and finished meetings in the third tab of the Meetings module.

Select a distinct perspective for each tab, and then rename the tab so that the other people on your team can clearly comprehend what has taken place.(Meeting Management Software)


  • Work together and talk to the other people on your team.
  • Infinite Structure
  • filter, group, and sort decisions to be made.
  • Features that can be changed
  • Document Management
  • Task Management
  • Set up a link between Infinity and either Google Calendar or another program that you will need to use during one of your scheduled sessions.
  • a variety of ready-made templates.
  • Share a whole board with other team members or customers.
  • Compatible with PC, Mac, iOS, and Android.


Here is a quick rundown of the many pricing options that infinity provides:

  • basic ($19/month) (30 days money back guarantee)
  • pro for $29 a month (30 days money back guarantee)

HubSpot Meetings-A Free Meeting Management Tool

hubspot-Best Meeting Management Software
hubspot meeting

HubSpot Meetings is perfect for those who need nothing more than a simple planner and calendar program that will remind you of upcoming meetings.

It provides a wide range of useful tools and resources for free.

It integrates with HubSpot CRM, which is the most important function, but it also works with Google and Outlook calendars.

What HubSpot promises will always be available without cost.

As an added bonus, the HubSpot Meetings plugin is bundled with the company’s other plugins in the company’s All-In-One WordPress Plugin.

After you install and activate the HubSpot plugin for WordPress, you’ll have access to a plethora of extra capabilities, including the free CRM, sales, and marketing tools we’ve just described.

HubSpot Academy, a free online encyclopedia-style learning center, is also included in the package at no additional cost.

This meeting management system is simple and easy to use, and it might be a big help to those who are already familiar with HubSpot.


  • Included at no extra cost with HubSpot CRM
  • A chance to organize gatherings Integration with Google Calendar and the Office 365 Calendar for Automatic Scheduling
  • Produce a string of emails.
  • HubSpot’s All-In-One Plugin for WordPress has this feature. 
  • excellent user interface, especially with the individualized Booking Link.
  • Simplicity in Design


HubSpot’s virtual conferences will never cost anything to attend.

Advantages of using meeting management software.

Here is a rundown of some of the most significant gains you may anticipate from using meeting management software to simplify and improve your next gathering:

For better data protection,

Maintaining the privacy of its clientele is crucial to every successful business.

Among the numerous possible safeguards is employing meeting management software to keep tabs on who has access to certain recordings and transcripts.

This restricts access to sensitive data shown on-site during a conference call to just those who need to see it.

Streamline operations:

Keeping track of tasks and monitoring progress will be a breeze. This would help you a great deal if you have a lot of meetings to attend.

Everything that has to be done and when it needs to be done is written out for you to see, which will help you stay on top of your job and avoid missing any deadlines. (Meeting Management Software)

Real-time updates:

Thanks to online meeting management software, no one will ever again have to check in with their colleagues or customers for updates. .

To the contrary, everyone is always on the same page. It facilitates communication and teamwork by keeping everyone informed of project developments.

Improved participation:

Through the use of meeting management applications, attendees are better able to keep up with the meeting’s agenda and minutes as they happen. This facilitates their ability to participate in the dialogue.

improved output and efficiency.

As a result, conferences are now more effective and efficient than ever before. (Meeting Management Software)

Meeting attendees are more likely to stay on topic when they can see the agenda and minutes in real time. As a result, meetings become more effective and productive.

improved output and efficiency.

As a result, conferences are now more effective and efficient than ever before.

Meeting attendees are more likely to stay on topic when they can see the agenda and minutes in real time.

As a result, meetings become more effective and productive.

What Features to Look for in Meeting Management Software?

The success of a meeting depends on more than just a well-thought-out plan and a regular schedule. It all comes down to having reliable structures in place.

In order to maximize productivity, use the methods outlined in this article to organize more effective meetings. 

Software designed specifically for managing organizational shifts might be the best option for a big corporation undergoing a major restructuring.

When there are several options available, how can a company owner decide which one to use?

The top meeting management programs have these features:

Check-In for the Meeting:

Look for a platform that lets you check into meetings to cut down on the amount of conference room space that isn’t being used. Also, the platform needs to let people know when it’s almost time for the meeting to start.

Rearrange, delay, or change planned events:

It is common to change the place or time of meetings so that everyone can make it work with their schedules. Choose software that lets you make changes to your meetings quickly and easily, so you can make changes on the go.

Processes that are automated and linked:(Meeting Management Software)

You can save time and make your work processes more efficient by choosing meeting software that works well with the automation tools you already have.

Support for a wide range of different media:

To get the most out of your meeting management software, you should look for a platform that can handle a wide range of file types.

Control of access and safety:

You’re looking for a platform that offers both full security and access control so that you can make your meeting platform fit the needs of your company and your employees.

FAQS: Meeting Management Software

Best Meeting Management Software: “Summery”

If you don’t have the right meeting management software, it might be hard to work effectively with a global team while working from home.

These tools help you get the most out of the time you have set aside for the meeting and make sure that everything on the agenda is covered.

If you are looking for a good piece of software to help you organize meetings, you can choose from the following:

  • Zoom: Best for Managing Video Meetings
  • Lucid Meetings : Best for Features & Rich Meeting Management
  • WebEx: Best For Larger Enterprises
  • Boardable: Best For Board Meetings
  • Infinity: Best for Big and Small Enterprises
  • Microsoft Teams: The Best For Globally Distributed Teams
  • Skype: Best For Free Meeting Management
  • HubSpot Meetings : A Free Meeting Management Software
  • Fuze: Best for Cloud-based Meeting Management

I have no doubt that you will be able to locate a solution that meets your needs among the above choices.

Ahamed masood

Digital marketer and blogger

This Post Has One Comment

Leave a Reply